Admin Assistant- Cambridge Folk Festival 2024

Job Description

Admin Assistant- Cambridge Folk Festival

Come and join our great team for 2024, working on one of the longest-running and most prestigious folk festivals in the world.

We are looking for a reliable and enthusiastic Admin Assistant to join the team at Cambridge Folk Festival HQ.

Purpose of the role:

The postholder will be responsible for photocopying artist contractual, rider and technical information and collating this into folders for stage managers, catering, finance and contractors.
The postholder will also be expected to assist the Folk Festival Manager and Festival Coordinator and wider Festival team with administrative support for the Folk Festival. The postholder may also be required to support the Head of Accreditation with some tasks.

Reporting to Folk Festival Manager and Festival Coordinator
Employed via Flexy for Cambridge City Council

Duties:

Photocopying artist contractual, rider and technical information and collating this into folders for stage managers, catering, and event control.
Ensuring that all work is accurate and thorough with corresponding records where appropriate.
If required, work under the direction of the Head of Accreditation and in accordance with the Festival’s complimentary pass policy and access pass guidelines, write out vehicle passes and meal tickets to the Folk Festival for artists, traders, staff, contractors and guests to the Folk Festival.
Liaising with other members of staff, artists, traders, temporary staff, contractors and guests, over the phone, via email and face to face.
Assisting with the administration of other aspects of the Festival, as directed.
Working as part of Backstage Stage 2 team at the Folk Festival.
To undertake any other duties as required by your line manager from time to time in accordance with the grading of the post.
Compile and distribute any stationary requests for onsite staffing teams including staff t-shirts.
Be aware of, and act in accordance with, Cambridge City Council’s policies on Equal Opportunities, Racial Equality, Disability and Harassment at Work in dealings with other staff and the public.
Be aware of, and act in accordance with, Cambridge City Council’s policies and procedures on Health and Safety at Work by adopting safe working practices; reporting any accidents and/or unsafe or hazardous conditions to management; and to do everything reasonable to prevent personal injury to themselves, fellow workers and members of the public.
To ensure confidentiality at all times in all matters relating to any work or communication within Cambridge City Council.

Hours:
3rd – 24th July: full time. 5 days per week. Approx 37 hours per week.
25th – 28th July. Each day during the Festival as per rota as part of Backstage Stage 2 team
29th July & 30th July. 2 days finishing off after the Festival.

Rate of Pay:

£12.00 Steward (Living Wage) per hour

Person Specification:

Essential

Excellent IT skills (Particularly Microsoft Excel and Word)
Experience of working with data bases and experience of data entry
Excellent admin skills
Excellent people skills
Excellent communication (oral and written) skills
GCSE or equivalent in Maths & English
Happy to carry out routine administration and photocopying and repetitive tasks, in an organised and thorough manner, with good attention to detail.
Reliable
Confident
Proactive
Good Team player
Customer focused
Ability to work on own initiative
Thorough/Attention to detail
Ability to work under pressure
Good time management skills

Desirable

Experience of mail merge
Problem solving skills
Experience of outdoor events
Experience of reception, hospitality or customer focused service industry
Experience of advancing shows/liaising with tour managers, artists, agents and VIPs
Experience of working in a similar environment
Proof reading skills

To apply: Please send a statement demonstrating suitability against the job description together with with a copy of your CV to [email protected]

Application process closes Friday 3rd May 2024

Please do not apply by clicking the 'Apply' button on the ARU Temps website - all applications must be made to the client directly via the details above.

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Admin Assistant- Cambridge Folk Festival 2024

Admin Assistant- Cambridge Folk Festival 2024

Job Description

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